Campus Club Policies and Guidelines
- Reservations: Upon completion of the event registration process, please submit a space reservation request for the room(s) you’d like to use in Campus Club. Please note: When completing the space reservation form it is important to inform the Campus Club staff of the exact hours you will need your room, including set-up/clean-up.
- Requests: We will make every effort to accommodate your event request, however, please keep in mind that the more complex your event is, the more time you will need to plan for use of Campus Club. Particularly for special requests, for example events using multiple rooms or those involving alcohol, please make your request at least two to four weeks in advance.
- Confirmation: Your room request is confirmed only after you have received a confirmation email from Campus Club. Please note, if you have a recurring reservation throughout the semester, Campus Club reserves the right to move your event if necessary to accommodate a group sponsoring a single event.
- Set-up & Clean-up: Setting up and cleaning up are the responsibilities of the group reserving the space. Please plan to clean the space and have all the furniture returned to its original location at the end of your event. If you are unable to handle the set-up and/or clean-up, you must arrange a clean-up by Building Services, which will be billed to your project/grant number. All organizations utilizing the club agree that they will be financially responsible for all damages to the facilities used during their events. Leaving the space without cleaning up or returning furniture to original locations may result in getting charged for the service.
- Kitchen: If you would like to utilize the kitchen, it must be reserved as part of your event registration. Groups are responsible for following the Food Safety Guidelines whenever there is food involved in the event. The kitchen must be cleaned after use and all leftovers are to be thrown away and not to be left in the refrigerator. Trash bags containing food must be tied up, bagged, and placed in the trash bins in the backyard.
- Public Safety & Safeguards: The nature and complexity of your event will determine the security that is required for your event. If you are using alcohol at your event, your organization is required to have a Public Safety officer(s) present at your event.
- Rentals: There are various options for room set-ups and furniture within Campus Club. Please let us know how you would like to use the space, and we can help assess what resources you will need. For additional equipment, please submit an event support request through Facilities for any rental equipment you may need for your event. Please coordinate all set-up, pick-up, etc. directly through Building Services. All rentals and equipment must be removed promptly at the end of your event, so please plan accordingly with the Facilities Service.
- Audio/Visual: Campus Club has a few TVs available to use. If you need additional equipment, you will need to reserve it through Media Services. They can also provide training, but charges will occur for this service. Media Services would also need at least a week’s notice to schedule the training. To rent equipment or schedule a training, contact [email protected].
- Conduct: Conduct in Campus Club is expected to comply with the regulations as stated in the Princeton University Rights, Rules, and Responsibilities Handbook. All persons using the facilities, including guests, are expected to conduct themselves in accordance with these norms of behavior.
- Guests: All facilities of the University are governed by the University regulations. Use of the facilities is limited to the University students, staff, alumni and faculty, University affiliated organizations and their guests.
- Alcohol: Please note, the University restricts the use of alcoholic beverages in campus facilities. Any alcohol present at an event needs to be approved through the event registration process. All persons who consume alcoholic beverages are responsible for complying with the University regulations and NJ State statutes regarding consumption and sale of alcoholic beverages.
- External Groups: Any Group or individual not affiliated with Princeton University may request permission to use University space by submitting a formal proposal to Conference and Event Services. Use of Campus Club by external groups is not allowed during the academic year.
- Cost: There is no charge for student organizations to reserve Campus Club. Groups may incur charges related to other University services depending on catering, facility requests, or clean-up charges.
- Multiple Spaces: Multiple spaces in Campus Club can be used for one event but each space must be reserved individually.
- Casual Use: Use The building is also intended for casual use by students so there may be students coming through your event to get to other parts of the building if you are using areas such as the Living Room.
- Event Time: No events may take place between the hours of 2am and 6am without the written permission of the Office of the Dean of Undergraduate Students or The Graduate School - Student Life.
Campus Club Welcomes Student Organizations
Campus Club is designated as a social and programming space for Princeton University students. You must be affiliated with a recognized student organization in order to host an event. Organizations requesting space must register their event with the appropriate Dean’s office. Your space reservation will not be approved until the event registration is complete.
Events must be registered with the Office of the Dean of Undergraduate Students (ODUS) through the Campus Life Event Registration System (CLEVER). Please allow plenty of time to help ODUS identify the services you might need and what steps need to be completed in order for your event to be a success. For example, if your event requires Public Safety officers, Public Safety will need notice ten business days before your event in order to schedule an officer to be on duty. For most other events, ODUS requires that you submit your registration at least five business days before your event.
Any student or recognized student organization wishing to use Campus Club must submit registration request to The Graduate School through MyPrincetonU. If your group is a recognized graduate student organization, register your event through your group page. If not, fill out the Unrecognized Graduate Student Organization Event Registration Form in MyPrincetonU to register the event. Your event will not be considered registered until Dean Barkley approves your registration request.